Important Dates
| *Early-bird registration deadline: | June 13, 2025 |
| *Author registration deadline: | June 30, 2025 |
| Standard registration deadline: | August 16, 2025 |
| On site registration: | August 17-21, 2025 |
*Closing of author and early registrations (online) are 23:59:00 PST
Registration for Authors
Authors will receive their paper acceptance emails in early June 2025. Authors who have not registered by June 30, 2025, in the final submitted paper version, will have their paper removed from the program and the proceedings.
Please read all the information (registration fees, policies, etc.) below first. If you have doubts or questions, please get in touch with us at casereg@ieee.org.
(registration site open soon!)
Registration Fees
| In-person Registration Fees | Early-Bird | Standard | on-site |
| * Full RAS member | $650 | $750 | $850 |
| Full IEEE member | $800 | $900 | $1,000 |
| Full Non-IEEE member | $960 | $1,100 | $1,250 |
| Full IEEE Life member | Free | Free | Free |
| Student RAS member | $350 | $450 | $550 |
| Student IEEE member | $400 | $500 | $600 |
| Student non-IEEE member | $450 | $550 | $650 |
| Pre-conference workshop and tutorials on August 17, 2025 | $100 | $100 | $100 |
| Virtual Attendance Registration | Early-Bird | Standard | |
| *Full RAS member | $400 | $450 | |
| Full IEEE member | $450 | $500 | |
| Full Non-IEEE member | $500 | $550 | |
| Full IEEE Life member | Free | Free | |
| Student RAS member | $200 | $250 | |
| Student IEEE member | $250 | $300 | |
| Student non-IEEE member | $300 | $350 | |
| Pre-conference workshop and tutorials on August 17, 2025 | $30 | $30 |
* IEEE Robotics and Automation Society (RAS) members receive additional discount after verification of IEEE RAS membership.
OPTIONAL TICKETS
- Accompany person ticket package: $200 (Including: Welcome Reception, Conference Banquet and Farewell Reception)
- Conference Banquet ticket for one non-registered guest: $150
REGISTRATION POLICIES
Please review the registration policies, fees, and important information below, for a detailed description please refer to the box of a specific registration fee.
- All accepted papers (including Presentation Only papers) must pay a FULL registration fee (in-person or virtual/online) by June 30, 2025. Otherwise, they will be considered withdrawn.
- Student registration will not be allowed to upload a final paper.
- Each in-person FULL registration can upload up to two accepted papers. The first paper is included with conference registration. Second paper will be subject to a $250 additional paper fee.
- An Extra Page Charge is $150/page for any paper over 6 pages to a maximum of 2 additional pages (T-RO, RAL, T-ASE papers do not need extra paper charge).
- IEEE Life Member registration does NOT include papers upload and Conference Banquet. The latter can be purchased for $150 separately
- Each VIRTUAL/ONLINE registration fee can only upload one accepted paper.
- A valid member number must be provided at the time of registration if registering at the IEEE/RAS Member rates.
- Student attendees must provide a copy of their student ID or a letter from the relevant department head/chair.
- All in-person registration fees include the Conference Banquet and all other social events.
- Additional accompanying person tickets (two different options) can be purchased separately. Please refer to the OPIONAL TICKETS section.
REGISTRATION FEE COVERAGE
– All plenary sessions, panel sessions, technical sessions, and proceedings
– Upload up to two accepted papers. The first paper is included with conference
registration. Second paper will be subject to a $250 additional paper fee.
– 1 lunch (on August 18, 2025, TBD) and daily coffee breaks
– Welcome and Farewell reception
– Conference Banquet
– Pre-conference workshops and tutorials on August 17, 2025, not included
– All plenary sessions, technical sessions, and proceedings
– 1 lunch (on August 18, 2025,TBD) and daily coffee breaks
– Welcome and farewell reception
– Conference banquet
– Pre-conference workshops and tutorials August 17, 2025, not included
– Access to plenary sessions, and proceedings
– Access to online technical sessions ONLY
– Upload ONE accepted paper ONLY
– Access to plenary sessions and proceedings
– Access to online technical sessions ONLY
– All pre-conference workshops and tutorial sessions on Aug. 17, 2025
– Box lunch and coffee break
– All online pre-conference workshops and tutorial sessions on Aug. 17, 2025
Cancellation and Refunds
All refund requests must be made in writing and sent to casereg@ieee.org.
1. Any request for cancellation and refund is at the discretion of the conference committee.
2. For in-person paid registrants
(a) Before June 13, 2025, the paid registrants have three options:
- Cancellation with full refund can be granted. A $50 processing fee will be charged.
- Registrants may choose to transfer the paid in-person full or student registrations to the virtual full or student registrations, respectively. The registration fee difference will be refunded, and a $50 processing fee will be charged.
- Alternative to refund, paid registrations can be transferred to another member of the same organization.
(b) Between June 14, 2025, and July 18, 2025, the paid registrants have three options:
- Cancellation with 1/2 refund can be granted. A $50 processing fee will be charged.
- Registrants may choose to transfer the paid in-person full or student registrations to the virtual full or student registrations, respectively. The registration fee difference will be refunded, and a $50 processing fee will be charged.
- Alternative to refund, paid registrations can be transferred to another member of the same organization. A $50 processing fee will be charged.
(c) For virtual paid registrants: NO requests of cancellation, refund, and/or transfer will be accepted and processed.
3. For virtual paid registrants: NO requests of cancellation, refund, and/or transfer will be accepted and processed.
In-person Full Registration
What is included:
– All plenary, and technical sessions, workshops, and tutorials
– Upload up to two accepted papers
– 1 lunch (TBD)
– Coffe Breaks
– Welcome and farewell reception
– Conference Banquet